This committee is educational and reactive to request both inside and outside of Alcoholics Anonymous. The committee can explain the work that both PI and CPC is responsible for. Most efforts occur at the local Intergroup offices.
District meetings are held the 4th Tuesday of every month at the Covenant
Moravian Church, 901 Cape Horn RD, York, PA. The meeting starts at
7:00 p.m. All District officers should be present to give their reports. All
A.A. members are welcome to attend the District meeting. Only committee
panel members or their alternates may vote on issues.
District Committee Panel
The District Committee Panel consists of the GSRs, committee chair people
and District Committee Officers serving from January of odd years and
continuing through December of even years. All outgoing panel members will
transfer all records to the district archivist for storage.
District 45 is guided by The A.A. Service Manual, Chapter 3, "The District
and the DCM" and adheres to the principles of rotation as stated in the
manual. It is suggested that groups be guided by Chapter 2, "The Group and
Its GSR" of the manual and also adhere to the principles of rotation.
More information may be found in "The A.A. Group" and other A.A. pamphlets
GSRs represent their groups at monthly
District Meetings and annual Area Assemblies. They provide each A.A.
member a voice in A.A. by carrying their group's conscience on issues to
Submit a monthly Group Report to the District. This is used to know how
each group is
doing and written reports are retained in the District Archives.
Attend the District and/or Area Assembly, and report back to their Group,
usually at the
Group's business meetings, on the activities of the District, Area, and
GSO in New York.
GSRs are responsible for learning the traditions and concepts of service.
GSRs are encouraged to attend a Mini-Assembly each year and report back to
their groups on the information presented by the Area Delegate
about the GSO Annual General Service Conference.
Groups may elect a GSR at any time to represent them at District meetings
and Area Assemblies. Groups who's GSRs are serving terms that do not
coincide with the District Panel terms are encouraged to shorten or lengthen
the term of their GSR in order to align them with the District. Special
elections may be held to replace any GSR unable to complete their Panel
term. Ideally, GSRs are elected at the September meeting of even numbered
years to serve for a term of two years, to begin serving in January.
Incoming GSRs are encouraged to begin attending District meetings and the
November Area Assembly with the outgoing GSR. Groups are encouraged to
assist their GSRs financially to attend Area Assemblies and other functions,
so that any member, regardless of financial means, is able to represent the
The Alternate GSR is elected by the group to serve in the place of the GSR.
The Alternate GSR may vote at District meetings and Area Assemblies when the
GSR is not available. If the GSR is not able to fulfill the remainder of
their term, the Alternate GSR usually fills that position and the group
elects a new Alternate GSR. The Alternate GSR is encouraged to attend all
functions with the GSR so they are aware of current issues.
District officers are normally elected at the October meeting of even
numbered years to serve for a term of two years. It is recommended
that District Officers should be selected from the current, outgoing Panel
of GSRs and District Officers. Terms commence in January. Special elections
may be held to fill the remainder of the Panel for any officer unable to
complete their term.
It is suggested that all district officers urge their group to elect another
member to represent the group as its GSR, so they may concentrate their
efforts on serving at the District level. This allows another group member
to serve the group as their voting representative. Each group represented by
a GSR or Alternate GSR has one vote.
Current District Officers not representing a group as a GSR also have one
vote. A simple majority is needed for election.
District Officer Responsibilities
District Committee Member (DCM)
The District Committee Member is
responsible for serving the District during their term by:
Providing a written report of activities
completed since last meeting.
Handles any District correspondence, i.e. mailbox.
Chairing monthly District meetings.
Preparing Agenda for meetings.
Closing Agenda items should include a calendar briefing of
upcoming events in the district, area and GSO.
Arranging for guest speakers at meeting.
Attending all District functions, such as
workshops, inventories, etc conducted by the District Committee.
Be available to assist all District
groups, as needed. It is suggested that the DCM visit each
group business meeting in the District at least once during the Panel
Representing the District at Quarterly Area Meetings and yearly Area
Assemblies. They provide each A.A. group a voice by carrying their
District's conscience on issues to these meetings.
Submitting written report of District
activities at Area Meetings.
Giving verbal report of summaries and actions at Area Meetings.
Serving on committees as requested by the Area Panel.Reporting back at the
District meetings on the activities and Issues discussed at the Area
Participating in Area elections at Area Assemblies held in even years.
Responsible for making appointments of
committee chair people for all standing and ad hoc committees.
Advising district committees as needed.
Responsible for seeing that District meetings are conducted in
accordance with the Traditions.
Attending a Mini-Assembly each year and reporting back to the District
on the Area Delegate's report.
Should not take on additional responsibilities that will conflict with
The Alternate DCM will assist the DCM in the performance of their duties and
will be available to fill in when the DCM is not available. If the DCM is
unable to perform their duties, the ADCM will normally assume the remainder
of the DCM term. Additionally the ADCM will be responsible for the
Maintaining the District Group Records
Maintains District copy of all New Group
forms & Group Change forms.
Forwards a copy of these forms to the Area Officer at Large and to
Prepares and updates a District Confidential list of all current GSRs
Takes roll call and maintains attendance record file at District
Advising, District committees as needed.
Attend, if possible, all functions the DCM is recommended to attend.
Coordinate Workshop committee.
The Secretary is a very important position on the panel, maintaining all
current District records and correspondence. Responsibilities include, but
are not limited to:
Record minutes of District meetings.
Type minutes & send copies to the Area
Officers when approved by the district.
Make copies for distribution at next District meeting.
Attending Area Workshops, both at Area Assemblies and single-day events,
and reporting back to the district.
Present minutes at next District meeting and make corrections, as
needed, to file copy of minutes. Send corrections, if significant, to
Maintain a copy of the Treasurer's report
with a file copy of minutes.
Expense receipts for copies, mailing, etc. will be submitted to the
Treasurer for reimbursement.
Sends copies of Treasurer's Reports and District activities, such as
workshops, presentations, etc. to the Area Archivists.
Secretary is encouraged to attend all District and Area functions, if
The Treasurer will work together with the Finance committee to develop an
annual operating budget. The treasurer plays a vital role on this committee
in that historical records will aid new panels to develop accurate operating
budgets. The treasurer is responsible for maintaining the District financial
business. Responsibilities include, but are not limited to:
Collect group contributions from district
meeting, workshops, and post office box.
Record contributions in payments journal
and issue a receipt.
Deposit money into district checking account.
Reconcile the monthly checking statement against account records and
resolve any discrepancies.
Pay all District expenses and record them in
a receipts/payments journal.
Prepare a monthly financial report listing
contributions and expenses.
Present the report at monthly district meeting.
Make corrections to report as needed.
Keep receipts for all expenses paid or reimbursed.
Reimburse allowable expenses by District
Reimburse approved expenses incurred by District committees.
Alert district committee panel when account balance is near or below
Forwards funds in excess of prudent reserve. Recipient of funds is
determined by district committee panel.
Passes current records on to new Treasurer.
Transfer old records to the District Archivist for storage.
The District has the following standing (ongoing) committees. Other
committees may be formed as needed to serve the District.
The archives committee encourages fellow members to collect ongoing updates
of group histories, requesting those histories if none currently exist. In
conjunction with the District Archivist, collect historical information
about District 45 groups and events. In addition, the Archives Committee
works under the guidance and direction of the Archivist. Members will assist
the Archivist as needed and make recommendations on matters concerning the
collection and preservation of district group histories, photos, flyers,
minute, reports and other district worthy material.
The Archivist will have at least five (5)
years of continuous sobriety. The position is a non-rotating position in
which the trusted servant is not subject to the spirit of rotation because
of the nature of the position. It is recommended that the position is at
least a five (5) year commitment. Materials and supplies needed for the
collection and preserving of district archive items will be paid for by
the district upon request and approval by the Archive Committee and
Treasurer if funds are allocated in the budget.
Collect and preserve the heritage and official records of the District and
encourage groups to prepare and maintain a group history for the archives.
Maintain an inventory of all archived material. Exercise custodial
responsibility and maintain the integrity of District correspondence,
newsletters, historical documents, photographs and newspaper articles
related to the District, as appropriate.
Be cognizant of the necessity to protect the anonymity of all AA members
and the confidentiality of all AA records. Make archival material
available to persons with a valid reason for reviewing it. Authorization
for review and disclosure will be referred to the District Committee.
This committee will assist the District Treasurer in establishing a budget,
including a prudent reserve, for the District, and make recommendations to
the District/GSRs/Groups concerning financial matters of the District.
Submit financial report at start of new panel to review expenditures.
The Chairperson of the Financial/Budget
committee. With the help of the committee, prepare and present suggested
budget for approval to District on an annual basis. Budget will include a
prudent Reserve amount.
The Budget will be prepared as a separate document from the District
Outgoing and incoming Treasurers are encouraged to work together with
the Finance/Budget committee on this for election years.
Make periodic recommendations to change
the budget as available funds/financial needs arise.
Grapevine Representative (GvR)
Assists groups in obtaining Grapevine subscriptions and literature.
Encourages groups to elect a Group Grapevine representative. Attends area
Grapevine workshops and may solicit help from Area Grapevine committee
Attend the York Intergroup meeting and give a report of District Activities.
Reports on Intergroup activities to the District. Serves as a conduit of
communication as the District cooperates with the Intergroup.
Conduct a District inventory at least once during each panel. The inventory
is usually completed during the October of November meeting of the odd year
of the panel. Continue to review the "Structure Manual" and make
recommendations on revisions as needed.
This committee plans and carries out workshops for the District. Workshops
may be conducted in conjunction with other Districts.
The District will pay for expenses related to District Officers performing
their duties. The District Panel on recommendation of the Finance/Budget
committee will determine the specific expenses covered. These expenses may
include, but are not limited to, registration, mileage reimbursement, and
hotel expenses for the DCM to attend quarterly Area meetings,
Mini-Assemblies, yearly Area Assembly, and North East Regional A.A. Service
Assembly (NERAASA). If sufficient funds are available, the ADCM and other
officers may also be funded for these events. Officers are encouraged to
combine travel & accommodations, when practical.
Sharing Time Limits
All persons sharing on any topic are requested to keep their remarks to
about 5 minutes. The DCM may request that a person conclude their remarks
and may limit time available to non-GSRs to speak to any topic.
The District 45 Structure Committee prepared these Guidelines with input
from groups that chose to participate in the process. This version was
submitted and approved at the August 2016 District 45 meeting. This manual
should be reviewed and amended by each panel thereafter.
CPC-Cooperation with the Professional
PI - Public Information Committee
Past District Committee Members
of District 45
1979 - 1982 Jim P. *
1983 - 1984- Jan. - Nov. Jim P. *
1984 - Dec. - 1986 Jan. - Nov.Kenny F.
1986 - Dec. - 1987 Jan. - Aug Michael A.
1987 - Nov.-Dec. - 1990 Jim P. *
1991 - 1992 Dave W.
1993 - 1994 Jean R.
1995 - 1996 Mike S.
1997 - 1998 Dave S.
1999 - 2000 Joseph M.
2001 - Jan. - Aug Kenny B.
2001 - Sept. - Dec Liz D.
2002 - 2003- Jan. - Aug. Liz D.
2003 - Sept. - Dec. Nate D.
2004 - 2005 Rick B.
2006 - 2007 Randy J.
2009 - 2010 Stuart P.
2011-2012 Jim K.
2013 - 2014 Randy J.
2015 - 2016 Mike K.
This list was compiled from the District 45 Meeting Minutes in the Archives
and the "Historical Perspective" written by former DCM Michael
A. dated 1993. Note: in 1981, EPGSA split District 35 to formed District 45.
AA District 45 - Area 59
AA District 45 - Our Stories
Tuesday, September 5, 2017 Beverly Hills, CA
Listen to a story about a man named Jed. Poor mountaineer barely kept his family fed. Then one day he was shootin' at some food and up from the ground come a bubblelin' crude. Oil that is. Black gold. Texas tea.
Well the next thing you know old Jed's a millionaire and his kinfolk said 'Jed move away from there...
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